Collect mail from the mailbox daily. Open, date stamp and distribute mail daily.
Stamp postage on outgoing mail and take to the post office to meet the deadline for that day at the post office for outgoing mail.
Code all purchase orders and invoices with due dates and job #'s and reviews all for accuracy. Purchase order are matched up with the appropriate invoices, entered into the payable system and processed for payment.
Analyze utility bills for accuracy by researching utility balances and reviewing dates with the settlement dates.
Accuracy is most important. All batches are proofed before posting.
Responsible for accurate matching of invoices, purchase orders to check copies after each check run.
Enter expense reports for payment after obtaining proper approval.
Track subcontractors and vendors' insurance certificates and email insurance expiration letters to the subcontractors and vendors. Keep insurance certificates organized, up to date, and available for audits.
Scan and save new vendor/subcontractor files in the appropriate file folder, and file the hard copies.
Assist in researching vendor/subcontractor accounts, as requested.
Maintain all accounts payable files accurately, neatly and timely.
Support and backup for phones.
Purge accounts payable files each year.
- Dental insurance
- Disability insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
- 8 hour shift
- Monday to Friday
We are taking all the precautions that are recommended by the CDC.