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Accounts Payable Coordinator

Full-TimeCorporate Office

Assists the Accounts Payable Supervisor with all accounting and administrative duties as stated below.

Collect mail from the mailbox daily. Open, date stamp and distribute mail daily.

Stamp postage on outgoing mail and take to the post office to meet the deadline for that day at the post office for outgoing mail.

Code all purchase orders and invoices with due dates and job #'s and reviews all for accuracy. Purchase order are matched up with the appropriate invoices, entered into the payable system and processed for payment.

Analyze utility bills for accuracy by researching utility balances and reviewing dates with the settlement dates.

Accuracy is most important. All batches are proofed before posting.

Responsible for accurate matching of invoices, purchase orders to check copies after each check run.

Enter expense reports for payment after obtaining proper approval.

Track subcontractors and vendors' insurance certificates and email insurance expiration letters to the subcontractors and vendors. Keep insurance certificates organized, up to date, and available for audits.

Scan and save new vendor/subcontractor files in the appropriate file folder, and file the hard copies.

Assist in researching vendor/subcontractor accounts, as requested.

Maintain all accounts payable files accurately, neatly and timely.

Support and backup for phones.

Purge accounts payable files each year.


Benefits:

  • 401(k)
  • Dental insurance
  • Disability insurance
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

COVID-19 considerations:
We are taking all the precautions that are recommended by the CDC.

I hereby reaffirm that I have read the foregoing questions and that my answers to them are true and correct and that I have not misrepresented or withheld any information. I understand that falsification of this information may be cause for immediate dismissal. I further acknowledge that my employment may be terminated, and any offer of employment may be withdrawn without prior notice at any time by the company or me. I also understand that my employment is at will. This means that I am free to terminate my employment at any time, for any reason, and the company retains the same right. I understand that any offer of employment may be contingent upon a credit and criminal background investigation and a pre-employment drug screen. I hereby authorize all references and former employers listed on my employment application to give the company any and all information concerning my previous employment and any pertinent information they might have, personal or otherwise. I hereby release all parties, including agents, from any claims, causes of action, or liability from damages that may or could result from furnishing such information to the company or as a result of information obtained through a background investigation or drug screen. UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.
I understand and agree with the above statement.